Description

We are looking for a dedicated Administrative Support Assistant to join PHOTAVIA, a leading media production company. In this role, you will play a crucial part in ensuring the smooth operation of daily administrative tasks. Your contribution will be vital in maintaining efficiency and organization within the company. As an Administrative Support Assistant at PHOTAVIA, you will have the opportunity to work on various projects that support the overall success of the organization.

As an Administrative Support Assistant at PHOTAVIA, you will be responsible for providing administrative support to ensure efficient operation of the office. Your role will involve handling a variety of tasks to support the team and contribute to the company's success. This position offers a great opportunity to develop your administrative skills and be an integral part of a dynamic media production company. Join us in this exciting role and be part of a team that values your contributions.

Responsibilities:

Answer and direct phone calls in a professional manner
Organize and schedule appointments
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Provide general support to visitors

Requirements:

Proven experience as an administrative assistant or relevant role
Proficiency in MS Office (MS Excel and MS Word, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
High school diploma; additional qualification as an Administrative assistant or Secretary will be a plus
Knowledge of office management systems and procedures