Job Overview

We are seeking a detail-oriented and proactive Administrative Assistant to provide high-level administrative support to our remote team, executives, and cross-functional departments. This role is perfect for someone who excels in a virtual environment, thrives on organization, and is passionate about supporting a company dedicated to social good. You'll play a key role in ensuring smooth operations and enabling our team to focus on driving meaningful impact.

Key Responsibilities

Provide comprehensive administrative support to senior leadership and various departments
Manage complex calendars, coordinate meetings across time zones, and arrange virtual events
Handle confidential correspondence, draft and edit professional communications, and prepare reports or presentations
Coordinate travel arrangements, process expense reports, and manage vendor relationships
Support HR and People Operations with onboarding, offboarding, document management, and employee record updates
Maintain organized digital filing systems, track action items, and ensure timely follow-ups
Assist with internal communications, including company announcements, newsletters, and knowledge base updates
Manage virtual office supplies, software subscriptions, and remote collaboration tool administration
Handle special projects and ad-hoc tasks to support company-wide initiatives
Uphold company policies and contribute to a positive, inclusive remote culture

Qualifications

2–4+ years of experience as an Administrative Assistant, Executive Assistant, or similar role (remote experience strongly preferred)
Exceptional organizational skills and meticulous attention to detail in a digital environment
Advanced proficiency in Google Workspace (Docs, Sheets, Calendar, Drive), Microsoft Office Suite, and remote tools (Slack, Zoom, Asana, Notion, or similar)
Excellent written and verbal communication skills with a professional tone
Proven ability to multitask, prioritize, and work independently with minimal supervision
Discretion with handling sensitive information and a high level of confidentiality
Passion for social impact, philanthropy, or mission-driven organizations is a strong plus
Must be authorized to work in the United States (no visa sponsorship available)

What We Offer

Competitive hourly pay: $35–$45 based on experience
Fully remote position with flexible scheduling
Comprehensive benefits including health, dental, and vision insurance, paid time off, parental leave, and professional development support
Opportunity to contribute to a purpose-driven company making a tangible difference in the world
Collaborative, supportive team environment with a focus on growth and inclusion